UB The Graduate School

The Graduate School Policies & Procedures Manual serves as a resource for both graduate students and their advisors. This manual contains information on official policies and procedures relating to admissions, registration, grading, student records, degree requirements and more.

This web-based Policies & Procedures Manual is also available for download in PDF.

Introduction

• Introduction to the Graduate School Policies & Procedures Manual

Admissions

• Admissions Overview
• Non-Matriculated Graduate Student Attendance
• Summer Session Attendance

International Student Admissions Policy

• International Student Admissions Policy Overview
• English Language Profiency
• Exceptions to the English Language Proficiency Requirement
• Conditional Admission Based on Low English Language Proficiency
• Deferral (Examine on Arrival) of English Language Proficiency Requirement
• Waiver of English Language Proficiency Requirement
• International Teaching, Research, and Graduate Assistants
• International Graduate Students with Teaching Responsibilities
• The English Language Institute (ELI)
• Financial Documentation

Calendar/Class Schedule

• Official Calendar
• Class Attendence
• Religious Holidays

Registration

• Registration Overview
• Continuous Registration Requirement
• Leaves of Absence
• Re-Entry
• Full-Time Status
• Maximum Credits
• Cross Registration with Other SUNY Schools
• Cross Divisional Registration
• Registration Checkstops

Grading Procedures

• Grading
• Letter Grades
• Satisfactory/Unsatisfactory (S/U) and Written Evaluation (with grades)
• Audit Grade (N)
• Incomplete Grades (I)
• Invalid Grade (J)
• Grades for Dissertation, Research Thesis, Project or Portfolio Work
• Resignations (R)
• Total Withdrawal
• Repeating Courses
• Change of Grade
• Changing Grades After Degree Conferral
• Grade Reports
• Transcripts

Student Records

• Confidentiality of Records
• Change of Name or Address
• New York State Residency
• Diplomas

Monitoring Student Progress

• Good Academic Standing
• Minimum Academic Requirements
• Academic Review/Probation
• Academic Dismissal and Transcripts
• Reinstatement
• Academic Progress/Pursuit Criteria for New York State Financial Assistance
• Academic Progress/Pursuit Criteria for Federal Financial Assistance
• Academic Progress Pursuit Chart

General Graduate Degree Requirements

• Transfer Credits
• Use of Prior Coursework Toward a Graduate Degree
• Use of Dual-Listed Courses Toward both an Undergraduate and a Graduate Degree Program
• Limits on “Course Sharing”
• Language Requirement
• Thesis/Dissertation in a Foreign Language
• Time Limits for Degree Conferral
• Registration Prior to Degree Conferral
• Application to Candidacy
• Academic Deadlines
• Informal Courses

Doctoral Candidates Requirements

• Doctoral Requirements Overview
• Doctoral Program Committee
• Dissertation
• Reviews of the Dissertation
• Oral Defense of a Doctoral Dissertation
• Graduation Checklist
• Required Degree Forms
• Survey of Earned Doctorates
• Catalog and Copyright Billing Form

Master’s Candidates Requirements

• Master’s Requirements Overview
• Master’s Program Supervision
• Masters Candidate Final Abstract Requirement
• Masters Thesis Option Requirements
• Outside Reader for a Master’s Thesis
• Oral Defense of a Master’s Thesis
• Graduation Checklist
• Required Degree Forms

Research Involving Human Subjects

• Research Involving Human Subjects Overview

Academic Integrity Policies and Procedures

• Preamble
• Examples of Academic Dishonesty
• Consultative Resolution
• Departmental Level Procedures
• Decanal Level Procedures
• Graduate School Level Procedures
• Departmental Adjudication Committee Membership (Appendix A)
• Confidentiality of Proceedings (Appendix B)
• Decanal Adjudication Committee Membership (Appendix C)
• Graduate School Adjudication Committee Membership (Appendix D)
• Panel Development (Appendix D)

Grievance Policies and Procedures

• Preamble
• Grievance Definitions and Limits
• Consultative Resolution
• Formal Resolution
  • Departmental Level Review
  • School or College Level Appeal
  • Graduate School Level Appeal
• Departmental Grievance Committee Membership (Appendix A)
• Confidentiality of Proceedings (Appendix B)
• Decanal Grievance Committee Membership (Appendix C)
• Graduate School Grievance Committee Membership (Appendix D)
• Panel Development (Appendix D)

Other University Policies related to Academic Integrity and Grievance Policies

Other Sources of Information

• Other Sources of Information Overview

• Legal Notices
• Accessibility Statement
• Contact Us
• Graduate School A - Z