UB The Graduate School

The Graduate School Policies & Procedures Manual serves as a resource for both graduate students and their advisors. This manual contains information on official policies and procedures relating to admissions, registration, grading, student records, degree requirements and more.

This web-based Policies & Procedures Manual is also available for download in PDF.

Introduction

• Introduction to the Graduate School Policies & Procedures Manual

Admissions

• Admissions Overview
• Application Fee Waivers and Deferrals
• Standardized Test Requirement for PhD level
• Minimum Undergraduate GPA for Admission to Master's and PhD Level Programs
• Non-Matriculated Graduate Student Attendance
• Summer Session Attendance

Admissions Integrity Policies and Procedures

• Admissions Integrity Overview
• Informal Procedures
• Formal Procedures

International Student Admissions Policy

• International Student Admissions Policy Overview
• Institutional Academic Standards for International Applicants
• Canadian Citizens with Native American Status
• English Language Proficiency
• The English Language Institute (ELI)
• TOEFL and IELTS Minimum Requirements
• Limited Standard Admission Option for TOEFL iBT 70-78 Score Range
• Conditional Admission with Low TOEFL Scores
• International English Language Testing System (IELTS)
• Examine-on-Arrival/Deferral
• Automatic English Language Proficiency Waivers
• International Teaching, Research and Graduate Assistants
• SPEAK Test and TOEFL iBT
• International Graduate Students with Teaching Responsibilities
• Financial Documentation

Calendar/Class Schedule

• Official Calendar
• Class Attendence
• Religious Holidays

Registration

• Registration Overview
• Continuous Registration Requirement
• Leaves of Absence
• Returning Student Semester Record Activation
• Re-entry after two years without registration
• Full-Time Status
• Maximum Credit Hour Overrides
• Cross Registration with Other SUNY Schools
• Cross-Divisional Registration
• Limits on Undergraduate Enrollment in Graduate Courses Policy
• Registration Checkstops

Grading Procedures

• Grading
• Weighted Grades
• Grade Submission Dates
• Satisfactory/Unsatisfactory (S/U) and Written Evaluation (with grades)
• Audit Grade (N)
• Resign Grade (R)
• Incomplete Grade (I/U)
• Invalid Grade (J)
• Change of Grade Policies
• Incomplete (I/U) or Invalid (J) Grade Change Policy
• Grades for Dissertation, Research, Thesis, Project or Portfolio Work
• Changing Grades After Degree Conferral
• Grade Reports
• Repeating Courses
• Academic Withdrawal

Student Records

• Confidentiality of Records
• Change of Name or Address
• New York State Residency
• Transcripts
• Diplomas

Monitoring Student Progress

• Good Academic Standing
• Minimum Academic Requirements
• Annual Academic Review of Ph.D. Students
• Probation
• Academic Dismissal and Transcripts
• Reinstatement
• Academic Progress/Pursuit Criteria for New York State Financial Assistance
• Pursuit of Program
• Academic Progress
• Academic Progress/Pursuit Criteria for Federal Financial Assistance

General Graduate Degree Requirements

• Transfer Credits
• Use of Prior Coursework Toward a Graduate Degree
• Use of Dual-Listed Courses Toward both an Undergraduate and a Graduate Degree Program
• Limits on “Course Sharing”
• Language Requirement
• Application to Candidacy
• Informal Courses
• Thesis/Dissertation in a Foreign Language
• Time Limits for Degree Conferral
• Deadlines for Degree Conferral
• Registration Prior to Degree Conferral
• Posthumous Award of a Graduate Degree

Ph.D. Candidate Requirements

• Doctoral Requirements Overview
• Responsible Conduct of Research (RCR) Training Requirement
• Collaborative Institutional Training Initiative (CITI) Online Program in Responsible Conduct of Research (RCR)
• Doctoral Program Committee
• Dissertation
• Formatting Requirements
• Copyrighting
• Dissertation Embargo Option
• Review of the Dissertation
• Oral Defense of a Doctoral Dissertation
• Ph.D.Graduation Checklist
• Required Degree Forms
• Doctoral Degree Recipients Survey
• Publishing and Copyright Billing Form

Master’s Candidates Requirements

• Master’s Requirements Overview
• Master’s Program Supervision
• Master’s Candidate Final Abstract Requirement
• Master’s Thesis Option Requirements
• Master’s Thesis Formatting Requirements
• Master’s Thesis Copyrighting Option
• Master’s Thesis Embargo Option
• Oral Defense of a Master’s Thesis
• Graduation Checklist
• Required Degree Forms

Advanced Certificate Conferral Requirements

• Advanced Certificate Conferral Overview

Research Involving Human Subjects

• Research Involving Human Subjects Overview

Academic Integrity Policies and Procedures

• Preamble
• Examples of Academic Dishonesty
• Consultative Resolution
• Departmental Level Procedures
• Decanal Level Procedures
• Graduate School Level Procedures
• Departmental Adjudication Committee Membership (Appendix A)
• Confidentiality of Proceedings (Appendix B)
• Decanal Adjudication Committee Membership (Appendix C)
• Graduate School Adjudication Committee Membership (Appendix D)
• Panel Development

Grievance Policies and Procedures

• Preamble
• Grievance Definitions and Limits
• Consultative Resolution
• Formal Resolution
       Departmental Level Review
       School or College Level Appeal
       Graduate School Level Appeal
• Departmental Grievance Committee Membership (Appendix A)
• Confidentiality of Proceedings (Appendix B)
• Decanal Grievance Committee Membership (Appendix C)
• Graduate School Grievance Committee Membership (Appendix D)
• Panel Development

Other University Policies related to Academic Integrity and Grievance Policies

Other Sources of Information

• Legal Notices
• Accessibility Statement
• Contact Us
• Graduate School A - Z